SMA 2006, Beach Party.

A committee of three SMA board members will be formed to make the selection from these nominations.  The nominating committee will apply the following criteria in selecting the candidate to fill this position: (1) qualifications specific to the position of SMA Conference Coordinator; and (2) reputation for conscientiousness and dependability.  You may nominate a colleague or self-nominate.  Nominations should be made on-line at http://www.southernmanagement.org/nominations by May 1st, 2007. 

A detailed job description is listed below.

Conference Coordinator

1. Work with the President and Board to identify potential site locations for annual meetings.
   
   1. Prepare and submit a formal request for proposals (RFPs) to the local convention and visitors’ bureau of designated cities.
   2. Review RFPs and make a recommendation to the President on the city or cities to target.
   3. With the President’s approval, conduct a site visit to the designated city or cities.
   4. Negotiate the hotel contract and submit it to the President for formal approval and signature.
      
2. Coordinate hotel and other conference-related arrangements with designated officers and hotel personnel.
   
   1. Work with the Treasurer to ensure that hotel and related conference information is located on the conference website (by June 1).
   2. Work with the Coordinators of Sponsorships and Exhibitors to determine needs, etc. (by August 15).
   3. Work with the Treasurer to ensure that conference registration setup is as needed (by August 15).
   4. Work with the Placement Director to ensure that placement setup is as needed (by August 15).
   5. Work with the Program Chair to schedule meeting rooms, determine meeting room setup, determine registration, exhibits, and placement arrangements, and make other conference arrangements (by August 15).
   6. Work with the Program Chair-Elect and other designees to coordinate food and beverage arrangements and other setup arrangements (by September 15).
   7. Confirm schedule for meeting rooms, meeting room setup, food and beverage, and audio/visual arrangements with hotel personnel (30-45 days prior to start of conference).
      
3. Review all hotel and conference-related bills and submit them to Treasurer for payment.